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THE CHINESE UNIVERSITY OF HONG KONG |
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Registration and Examinations Section |
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Application for e-Copy Transcript of Academic Record |
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1. |
Important Information |
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The following students CANNOT apply for transcript under CUSIS at the moment due to system limitation. They should apply by e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it. |
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- | Associate students | |||||||||||||||
- | Students who did NOT complete the degree programmes |
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Students / graduates of the following programmes should submit their applications to the respective offices: |
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- | International Asian Studies Programme (IASP) - Office of Academic Links | |||||||||||||||
- | (Advanced) Postgraduate Diploma in Education programme - Faculty Office of Education | |||||||||||||||
- | Other postgraduate programmes - Graduate School Office | |||||||||||||||
2. |
Official Copy / Student Copy Transcript |
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“Official Copy” and “Student Copy” of transcript are both official documents of the University which serve different purposes (see below). The information contained in the “Official Copy” and “Student Copy” transcript is the same, and both have the University seal and signature of responsible officer. The only difference is that “Student Copy” will be marked on the transcript if it is for applicant's personal use / retention. |
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“Official Copy” is to be sent directly by e-mail to the institutions or prospective employers. Please indicate CLEARLY the email address, the name of the university / institution and the purpose of the application. Applicants must check on their own very carefully whether the recipient accepts e-Copy transcript. If the applicants need to include the transcript specified form from the university / institution to be completed by the University, they MUST upload the related document(s) during submission of the application at the same time. If the applicants indicate their own email address in the application for “Official Copy”, the application will be handled as "Student Copy" (see below) without further communication. Please observe this carefully. |
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Applicants should apply for a “Student Copy” if the transcript is for personal use / retention. They need to download the PDF document from this System when the application is completed and print the copy on their own for self-retention purpose. Current students may consider downloading the unofficial transcript under CUSIS if deemed appropriate. |
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3. |
Chinese Version Transcript |
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Transcripts in Chinese version (only applicable to applicants who graduated in 2011 and thereafter) are available. Applicants MUST notify our Section by email (This email address is being protected from spambots. You need JavaScript enabled to view it.) within the first day of submitting the application of this special requirement. Longer processing time is required. |
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4. |
Fee Schedule |
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Fee per single copy is HK$50. |
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5. |
Application for e-Copy Transcript |
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Except those students listed in point 1, all applications MUST be submitted under CUSIS using the function “e-Copy Transcript Application” after login MyCUHK (https://portal.cuhk.edu.hk/). |
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i. |
under “Applications” of CUSIS (for current students) |
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ii. |
under “UG Applications” of “MyPage” (for graduates) |
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Please refer to System Walkthrough for details. |
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Graduates need to use Alumni ID and MyCUHK password to login MyCUHK. Graduates may refer to the homepage of Alumni Affairs Office (AAO) (https://alumni.cuhk.edu.hk/en/mycuhk) for details. Graduates may also click this link to watch the video of AAO for quick reference. |
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No hardcopy version of the transcript will be provided if applicants apply for e-Copy transcript. If hardcopy version is needed, applicants should apply for hardcopy transcript via the function “Hardcopy Transcript Application” under CUSIS. |
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Note: |
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i. |
Once the applications have been completed, applicants are not allowed to change or cancel their applications (see point 6 below). They should submit the application again if there are any changes in their applications. |
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ii. |
Our Section accepts no responsibility for any loss or delay in delivery of the documents due to unforeseeable / technical problems. |
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6. |
Processing Time |
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• |
Normal processing time is 3-5 working days. Some applications may need longer processing time if student records of the applicants were not yet computerized during their period of study. |
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• |
Please enquire application progress using the function “View Application Status” of "e-Copy Transcript Application" under MyCUHK. “Completed” will be marked if the transcript has been sent by e-mail / ready for self-download. |
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7. |
Enquiries |
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November 2022 |
-
What is the difference between Official Copy and Student Copy of the Transcript of Academic Record?
“Official Copy” and “Student Copy” of transcript are both official documents of the University which serve different purposes. “Official Copy” is to be sent directly to the institutions or prospective employers. Applicants should apply for a “Student Copy” if the transcript is for personal use/retention. The information contained in the “Official Copy” and “Student Copy” transcript is the same, and both have the University seal and signature of responsible officer. The only difference is that “Student Copy” will be marked on the transcript if it is for applicant's personal use / retention.
-
May I request a letter certifying the medium of instruction at the University is in English?
As CUHK is a bilingual university, the letter of certification will certify, in general, that courses were taught in English and/or Chinese (except cases on the contrary). Please contact our Section by email (This email address is being protected from spambots. You need JavaScript enabled to view it.) if applicants need to provide certification for specific purposes. Such requests can only be dealt on a factual basis and will need longer processing time.
-
I have to insert documents together with my applications and I need to put the transcripts in sealed envelopes, what should I do?
If the applicants need to include the transcript specified form from the university / institution to be completed by our University, they MUST upload the related document(s) during submission of the application at the same time. Besides, some universities may request for completed hardcopy transcript to be enclosed in sealed envelope and return back to the applicants, and applicants should inform our Section by email before submitting the application.
-
May I request the copy of document sent by e-mail?
Applicants may request for sending the completed document by e-mail in the format of scanned document. For e-Copy transcript (Official Copy) and e-Copy Letter of Certification, it will be sent as a PDF file by e-mail. Please indicate CLEARLY the email address, the name of the university / institution and the purpose of the application. Applicants must check on their own very carefully whether the recipient accepts the document as an email attachment. If the applicants indicate their own email address for e-Copy transcript (Official Copy), application will be handled as “Student Copy” without further communication.
If e-Copy transcript (Student Copy) is requested, the applicants need to download the copy from MyCUHK when the application is completed and print the copy on their own for self-retention purpose. Current students may consider downloading the unofficial transcript under CUSIS if deemed appropriate.
-
Can I cancel my application after submission?
Once the applications have been completed, applicants are not allowed to change or cancel their applications. They should submit the application again if there are any changes in their applications. Please enquire application progress by using the function “Enquire Application Progress” on RES homepage, or for transcript (both e-copy/hardcopy) and letter of certification (both e-copy/hardcopy), check “View Application Status” in “e-Copy/Hardcopy Transcript Application” and “e-Copy/Hardcopy Letter of Certification Application” functions under MyCUHK. The system will mark “Completed” if processing has been finished.
-
May I request for collection of the documents in person?
During the COVID-19 outbreak, it may not be advisable to collect the documents in person at our counter. Please choose to receive the documents either by mail or by e-mail or downloading from MyCUHK (for e-Copy transcript (Student Copy)).
THE CHINESE UNIVERSITY OF HONG KONG |
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Registration and Examinations Section |
||||||||||||||||
Application for e-Copy Transcript of Academic Record |
||||||||||||||||
1. |
Important Information |
|||||||||||||||
|
• |
The following students CANNOT apply for transcript under CUSIS at the moment due to system limitation. They should apply by e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it. |
||||||||||||||
- | Associate students | |||||||||||||||
- | Students who did NOT complete the degree programmes |
|||||||||||||||
|
• |
Students / graduates of the following programmes should submit their applications to the respective offices: |
||||||||||||||
- | International Asian Studies Programme (IASP) - Office of Academic Links | |||||||||||||||
- | (Advanced) Postgraduate Diploma in Education programme - Faculty Office of Education | |||||||||||||||
- | Other postgraduate programmes - Graduate School Office | |||||||||||||||
2. |
Official Copy / Student Copy Transcript |
|||||||||||||||
|
• |
“Official Copy” and “Student Copy” of transcript are both official documents of the University which serve different purposes (see below). The information contained in the “Official Copy” and “Student Copy” transcript is the same, and both have the University seal and signature of responsible officer. The only difference is that “Student Copy” will be marked on the transcript if it is for applicant's personal use / retention. |
||||||||||||||
• |
“Official Copy” is to be sent directly by e-mail to the institutions or prospective employers. Please indicate CLEARLY the email address, the name of the university / institution and the purpose of the application. Applicants must check on their own very carefully whether the recipient accepts e-Copy transcript. If the applicants need to include the transcript specified form from the university / institution to be completed by the University, they MUST upload the related document(s) during submission of the application at the same time. If the applicants indicate their own email address in the application for “Official Copy”, the application will be handled as "Student Copy" (see below) without further communication. Please observe this carefully. |
|||||||||||||||
|
• |
Applicants should apply for a “Student Copy” if the transcript is for personal use / retention. They need to download the PDF document from this System when the application is completed and print the copy on their own for self-retention purpose. Current students may consider downloading the unofficial transcript under CUSIS if deemed appropriate. |
||||||||||||||
3. |
Chinese Version Transcript |
|||||||||||||||
|
Transcripts in Chinese version (only applicable to applicants who graduated in 2011 and thereafter) are available. Applicants MUST notify our Section by email (This email address is being protected from spambots. You need JavaScript enabled to view it.) within the first day of submitting the application of this special requirement. Longer processing time is required. |
|||||||||||||||
4. |
Fee Schedule |
|||||||||||||||
|
Fee per single copy is HK$50. |
|||||||||||||||
5. |
Application for e-Copy Transcript |
|||||||||||||||
|
• |
Except those students listed in point 1, all applications MUST be submitted under CUSIS using the function “e-Copy Transcript Application” after login MyCUHK (https://portal.cuhk.edu.hk/). |
||||||||||||||
|
|
i. |
under “Applications” of CUSIS (for current students) |
|||||||||||||
|
|
ii. |
under “UG Applications” of “MyPage” (for graduates) |
|||||||||||||
|
|
Please refer to System Walkthrough for details. |
||||||||||||||
• |
Graduates need to use Alumni ID and MyCUHK password to login MyCUHK. Graduates may refer to the homepage of Alumni Affairs Office (AAO) (https://alumni.cuhk.edu.hk/en/mycuhk) for details. Graduates may also click this link to watch the video of AAO for quick reference. |
|||||||||||||||
• |
No hardcopy version of the transcript will be provided if applicants apply for e-Copy transcript. If hardcopy version is needed, applicants should apply for hardcopy transcript via the function “Hardcopy Transcript Application” under CUSIS. |
|||||||||||||||
|
Note: |
|||||||||||||||
|
|
i. |
Once the applications have been completed, applicants are not allowed to change or cancel their applications (see point 6 below). They should submit the application again if there are any changes in their applications. |
|||||||||||||
|
|
ii. |
Our Section accepts no responsibility for any loss or delay in delivery of the documents due to unforeseeable / technical problems. |
|||||||||||||
6. |
Processing Time |
|||||||||||||||
|
• |
Normal processing time is 3-5 working days. Some applications may need longer processing time if student records of the applicants were not yet computerized during their period of study. |
||||||||||||||
|
• |
Please enquire application progress using the function “View Application Status” of "e-Copy Transcript Application" under MyCUHK. “Completed” will be marked if the transcript has been sent by e-mail / ready for self-download. |
||||||||||||||
7. |
Enquiries |
|||||||||||||||
|
||||||||||||||||
November 2022 |
-
What is the difference between Official Copy and Student Copy of the Transcript of Academic Record?
“Official Copy” and “Student Copy” of transcript are both official documents of the University which serve different purposes. “Official Copy” is to be sent directly to the institutions or prospective employers. Applicants should apply for a “Student Copy” if the transcript is for personal use/retention. The information contained in the “Official Copy” and “Student Copy” transcript is the same, and both have the University seal and signature of responsible officer. The only difference is that “Student Copy” will be marked on the transcript if it is for applicant's personal use / retention.
-
May I request a letter certifying the medium of instruction at the University is in English?
As CUHK is a bilingual university, the letter of certification will certify, in general, that courses were taught in English and/or Chinese (except cases on the contrary). Please contact our Section by email (This email address is being protected from spambots. You need JavaScript enabled to view it.) if applicants need to provide certification for specific purposes. Such requests can only be dealt on a factual basis and will need longer processing time.
-
I have to insert documents together with my applications and I need to put the transcripts in sealed envelopes, what should I do?
If the applicants need to include the transcript specified form from the university / institution to be completed by our University, they MUST upload the related document(s) during submission of the application at the same time. Besides, some universities may request for completed hardcopy transcript to be enclosed in sealed envelope and return back to the applicants, and applicants should inform our Section by email before submitting the application.
-
May I request the copy of document sent by e-mail?
Applicants may request for sending the completed document by e-mail in the format of scanned document. For e-Copy transcript (Official Copy) and e-Copy Letter of Certification, it will be sent as a PDF file by e-mail. Please indicate CLEARLY the email address, the name of the university / institution and the purpose of the application. Applicants must check on their own very carefully whether the recipient accepts the document as an email attachment. If the applicants indicate their own email address for e-Copy transcript (Official Copy), application will be handled as “Student Copy” without further communication.
If e-Copy transcript (Student Copy) is requested, the applicants need to download the copy from MyCUHK when the application is completed and print the copy on their own for self-retention purpose. Current students may consider downloading the unofficial transcript under CUSIS if deemed appropriate.
-
Can I cancel my application after submission?
Once the applications have been completed, applicants are not allowed to change or cancel their applications. They should submit the application again if there are any changes in their applications. Please enquire application progress by using the function “Enquire Application Progress” on RES homepage, or for transcript (both e-copy/hardcopy) and letter of certification (both e-copy/hardcopy), check “View Application Status” in “e-Copy/Hardcopy Transcript Application” and “e-Copy/Hardcopy Letter of Certification Application” functions under MyCUHK. The system will mark “Completed” if processing has been finished.
-
May I request for collection of the documents in person?
During the COVID-19 outbreak, it may not be advisable to collect the documents in person at our counter. Please choose to receive the documents either by mail or by e-mail or downloading from MyCUHK (for e-Copy transcript (Student Copy)).