Announcements/ Notices/ Mass Mailing Sent to Full-time Undergraduate Students in the Past 6 Months

1.

Maximum Course Load

Please note that, except with prior permission of the Dean of the Faculty to which the student belongs, a student shall take no more than 6 units of courses in the Summer Session.  In addition, the year course load for students is 39 units.

a. Application for exceeding year course load of 39 units – to apply via CUSIS

The remaining course load for taking summer courses is available under “Enrolment Dates” on CUSIS, e.g. if a student enrolled 18 units in 1^st term 2024-25 and 15 units in 2^nd term 2024-25, the remaining course load for taking summer courses will be 39 – 18 – 15 = 6 units.  Any students under special circumstances who would like to apply for exceeding year course load of 39 units MUST follow the application periods listed below to submit the application under CUSIS.  They MUST also read the information on RES website prior to submitting the application.

b. Application for taking MORE THAN 6 units in Summer Session – to apply with Faculty Office by email

Unless with very strong reasons (e.g. making up graduation requirements) to take more than 6 units in the Summer Session, students are normally approved to take up to 6 units of courses for Summer Session.  For students with very special circumstances to take more than 6 units of courses, they should send an email to the Faculty Office (to which the student belongs) and seek approval from the Faculty Dean concerned to take more than 6 units in the Summer Session.  The Faculty will consider the application and pass the approval to RES directly.  It is not necessary for students to submit the approval letter/email to RES.  RES will adjust the course load for the students concerned upon receiving the approval given by the Faculty.  Please approach the Faculty Office for any questions regarding your application results.

The application deadline for this application is set at 5:30 p.m. on 28 March 2025 for updating course load for the course registration round that takes place from 7 – 9 April 2025.  Adjustment of course load for applications received after this deadline will only be done for the course add/drop period in May 2025.

2.

Graduating students take summer courses

Graduating students (i.e. students whose expected year/term of graduation is 2^nd term 2024-25) who would like to take summer courses MUST seek the approval of Major Department by completing the form “Application Form for Enrolling Summer Session” and submit the approved form to RES on or before 28 March 2025, or at the time prior to adding courses if they have not done so by the above deadline. System will NOT allow graduating students to register any summer courses (including courses offered under the CUHK International Summer School) if they have NOT got the approval of their Major Department.

The graduation results of graduating students taking summer courses will be announced in mid-August or after.  Unlike the main batch of graduating students whose degree will be conferred on 31 July 2025, their degrees will be conferred on 15 October 2025, subject to fulfillment of all graduation requirements.  This may affect their applications for further studies or job-seeking.  Therefore, students MUST consider carefully whether to take summer courses.  In the past years, some students had encountered problems in admission to postgraduate programmes or registration to a professional qualification if their degree conferment is beyond 31 July of a calendar year.

3.

Students on suspension of study/services

Students who are on suspension of study for the whole academic year or 2^nd term 2024-25 (excluding those participating in exchange programme or internship) are unable to register summer courses under CUSIS.  If they have special circumstances and would like to enroll in Summer Session, they need to seek special approval from the Major Department and submit the approved “Application Form for Enrolling Summer Session” by 28 March 2025 to RES, or at the time prior to adding courses if they have not done so by the above deadline.

Students who have been suspended from University services in accordance with relevant University Regulations cannot register summer courses unless they have taken the appropriate actions.

4.

Course registration and course add/drop

Time appointment for course selection is now available in “Enrolment Dates” under CUSIS.  From 31 March 2025 onwards, students may make use of the CUSIS system functions to pre-select classes.  Actual course registration period under CUSIS will be from 7 April 2025 (8:30p.m.) to 9 April 2025 (8:30p.m.).  Please note that the waitlist during the course enrolment period will be purged after the course registration period.  Students MUST add the intended course again during the course add/drop period if they still wish to enrol the course then.

Please take note of the following arrangements for course add/drop:

i

For classes with first teaching day that commences from 12 May to 17 May 2025:

Except for classes with add/drop consent, students should perform course add/drop using the system functions under CUSIS from 12 May 2025 (8:30p.m., Monday) to 18 May 2025 (8:30p.m., Sunday).  For classes with add/drop consent, students should seek Department’s approval by submitting the “Course Add/Drop Form for University Summer Session”.

ii

For classes with first teaching day that commences on or after 19 May 2025:

Students need to approach the course offering Department concerned and submit the “Course Add/Drop Form for University Summer Session” to seek approval for course add/drop within the first teaching week.  For example, if the first teaching day of a class is on 1 June, students should approach the course offering Department on or before 7 June for course add/drop.

5.

FAQ, enquiry hotline and e-mail enquiry for course registration

Please refer to the Frequently Asked Questions (FAQ) posted under RES website for the questions or problems frequently raised by students during the course enrolment process.  Considering course registration under CUSIS will begin at 8:30p.m. on 7 April 2025, our hotline support 3943 9888 and technical support of the Information Technology Services Centre (ITSC) will be extended up to 9:30p.m. on 7 April 2025.  You may also send e-mail, if possible, with screen capture of the problem messages, to RES mailbox: This email address is being protected from spambots. You need JavaScript enabled to view it. at any time.  Our services and support will follow our normal office hours on other working days.

6.

Course registration and add/drop of summer courses under CUHK International Summer School

Students should follow the prescribed procedures announced by the Office of Academic Links (OAL) (http://www.summer.cuhk.edu.hk/) for course registration and add/drop of summer courses offered under the CUHK International Summer School.  Course registration and add/drop records will be passed to RES by OAL for updating CUSIS records.