Information on Summer Session, 2024-25

The Chinese University of Hong Kong

Registration and Examinations Section

Information on Summer Session, 2024 – 25

(1)

Course Registration Period for University Summer Session

Students should follow the schedule below to logon CUSIS to register the summer courses offered under the University Summer Session (except classes with add consent).

Course Registration Period:     7 April 2025 (8:30 p.m.) – 9 April 2025 (8:30 p.m.)

(2)

Information for Course Registration

Students should check the following information on RES website or CUSIS prior to taking any courses.  If there are any questions, please contact the course offering departments for advice.

(3)

System Functions under CUSIS for Course Enrolment

Students may make use of the following system functions to validate, enroll, drop, swap and update (i.e. make changes to their tutorials) the courses.  Details of the functions can be found in the User Guides posted at https://www.cuhk.edu.hk/cusis/faqs-enrollment.html.

i.

Validate courses using the function “Shopping Cart / Enroll Classes” (Appendix 1)

Starting from 31 March 2025, students may logon CUSIS to search and pre-select courses they wish to enroll for University Summer Session 2024-25 and put them into the Shopping Cart.  Students can then click the button ‘Validate’ to check whether their desired courses under the Shopping Cart have any timetable conflicts and whether they meet the course enrolment rules.

Please note that ‘validate’ system function just helps students to check the eligibilty of enrolling their desired courses under the Shopping Cart.  Student MUST logon CUSIS again during the above course registration period to finish the final enrolment process.

Students are recommended to validate again their pre-selected courses before the actual course selection, since any changes in timetable and course enrolment rules may affect the previous course validation results.

ii.

Finish Course Enrolment (Appendix 2)

During the course registration period, students MUST logon CUSIS and check again the pre-selected courses under the Shopping Cart, then follow instructions to finish the remaining steps of course enrolment.  The enrolment results will be made known on a first-come-first-served basis, which can be seen by using the function "Enrolment Status".

iii.

Enroll, Drop, Swap and Update Classes (Appendix 3)

•

Enroll Classes:

Choose the classes and place in the Shopping Cart, click ‘Validate’ to check the enrolment rules, and then click ‘Enroll’ and follow the steps to finish enrolling course.

• 

Drop Classes:

Choose the class intended to be dropped from the list of already enrolled classes, click ‘Drop Classes’ and then ‘Yes’ to confirm.

•

Swap Classes:

Select a class to drop from the already enrolled classes, and then use ‘Class Search’ to select a class to add, then proceed to finish enrolling course.

•

Update Classes:

If a course comprises more than one tutorial sections (e.g. TUT01, TUT02) and the course offering department allows students to make changes on tutorial, students may use ‘Update Classes’ to select another tutorial, if quota allows such changes.

iv.

Wait List

Students will be put into the wait list with the ‘wait list position’ shown when the class is full, if they indicate that they would like to be put in the wait list during course enrolment, on the condition that they fulfill the course enrolment rules.  If there are quota available (e.g. there are students dropping the class or quota has been increased), students on the wait list will be added to the class automatically.  Therefore, students on the wait list should check the course enrolment record daily to keep updated. Students MUST remove their name from wait list on their own as soon as possible if they do not intend to take the course.

Since taking summer course(s) is optional, the wait list information under CUSIS will NOT be kept after course registration period. Hence, students MUST apply again for the summer course during add/drop period if they still wish to enrol the course.

(4)

Course Add/Drop Period

Please observe the schedules listed below.

i.

For classes with first teaching day that commences on 12 May 2025 – 17 May 2025

The add/drop period under CUSIS will be from 12 May 2025 (8:30 p.m.) to 18 May 2025 (8:30 p.m.).  Except for classes with add/drop consent, all students should perform course add/drop using the system functions under CUSIS.  All course add/drops under CUSIS will be in batch mode, and course add is on first-come-first-served basis subject to fulfillment of course enrolment rules and quota availability. Students MUST click “View My Classes” under CUSIS to check the most updated add/drop results.

ii.

For classes with first teaching day that commences on or after 19 May 2025

Students should approach the course offering department within the first teaching week using the form “Course Add/Drop Form for University Summer Session” and seek approval from the course offering department.  Department will update the course enrolment for the students concerned.  Students MUST check “View My Classes” under CUSIS to make sure that the add/drop results are updated.

(5)

Approach Course Offering Department

i.

Classes with Add Consent or Drop Consent:

If department indicates ‘add consent’ or ‘drop consent’ for the class, students are not allowed to add or drop the class on their own under CUSIS. They must seek department’s approval by filling in the ‘Course Add/Drop Form for University Summer Session’.

ii. 

Do not fulfill course enrolment rules:

If students do not fulfill the course enrolment rules but must add a certain course due to special circumstances, they should also seek course offering department’s approval. Students should approach the department concerned during the add/drop period or the specified date(s) as advised by concerned department.  Please complete the form ‘Course Add/Drop Form for University Summer Session’ and submit it to the concerned department for approval.

(6)

Important Notes for Course Enrolment

i.

Course enrolment process is on a first-come first-served basis and in batch mode, subject to fulfillment of course enrolment rules and availability of quotas.

ii.

Course enrolment rules embedded under CUSIS serve as system logic for accepting students into classes.  If students encounter any problems in course registration and when system messages generated may not be so comprehensible from student’s point of view, please always refer to the detailed course enrolment rules under CUSIS.  On fulfillment of ‘pre-requisite’ condition, only course(s) taken at CUHK or exempted through proper approval by ‘Course & Units Exemption’ will be recognized as the ‘pre-requisite course’ under CUSIS.  Equivalent course(s) taken or re-designation of courses will NOT be treated as the pre-requisite course in CUSIS.  If students have any problems in course enrolment under the above condition, please seek advice from RES or the department concerned.

iii.

For tutorials, if a course comprises a lecture and a tutorial, students are required to add both the lecture and tutorial at the same time in the course enrolment process.  If departments have pre-assigned the tutorials, please observe departments’ announcement whether students may use ‘Update Classes’ to make changes on their own, or must approach the course offering department for making the changes, i.e., "Add Consent" or "Drop consent" has been set.

iv.

For courses with ‘TBA’ indicated in the teaching timetable, please observe departments’ announcement for timetable arrangements.

v.

Always check ‘View My Classes’ under CUSIS to get the most updated course enrolment records, since departments may make changes to their class schedules or cancel a course.

iv. 

Please note that ‘ü’ status does not mean that ‘add’ or ‘drop’ is successful, students should always pay attention to the messages after enrolling classes.  Please refer to the screen shot below for details.

(7)

CUHK International Summer School

To take courses offered by the “CUHK International Summer School”, students should follow the procedures as prescribed by the Office of Academic Links (please refer to: http://www.summer.cuhk.edu.hk).  The course registration and add / drop records will be sent directly to RES by the Office of Academic Links.

(8)

Course Load for Summer Session

Except with prior permission of the Dean of the Faculty to which the student belongs, a student shall take no more than 6 units of courses in the Summer Session.  In addition, the year course load for students is 39 units.  Students who wish to register more than 39 units in an academic year MUST follow the application periods stated on RES homepage to submit the application under CUSIS for exceeding year course load.  Late application will NOT be considered.  Students must also read the information on RES homepage prior to submitting the application.

If there are very strong reasons (e.g. making up graduation requirements) to take more than 6 units in the Summer Session, students should send email to the Faculty Office (to which the student belongs) and seek approval from the Faculty Dean concerned.  The Faculty will pass the approval to RES directly for adjustment of students’ course load.

(9)

Assessment

Courses shall be assessed in the same manner as courses in the regular terms, and count towards graduation requirements and grade point averages for graduation assessment.  However, grades obtained shall be treated on a standalone basis and shall not affect the academic standing of students, e.g. probation status, in the regular terms.  Students shall not be assessed for probation or discontinuation for their performance in the summer session.  Nevertheless, Reg. 10.4(e) of the General Regulations Governing Full-time Undergraduate Studies shall continue to be applicable.

Appendix 1: System Walkthrough for “Class Search” and “Validate”  

Appendix 2: System Walkthrough for Finish Enrolling Courses

Appendix 3: System Walkthrough for Add, Drop, Swap and Update Classes

20 March 2025