Hardcopy Transcript

THE CHINESE UNIVERSITY OF HONG KONG

Registration and Examinations Section

Application for Hardcopy Transcript of Academic Record
(for Undergraduate Programmes)

1.

Important Information

•  

The following students CANNOT apply for transcript under CUSIS at the moment due to system limitation.  They should apply by e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it..

•

Students / graduates of the following programmes should submit their applications to the respective offices:

2.

Application for Hardcopy Transcript

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Except those students listed under point 1, all applications MUST be submitted under CUSIS using the function “Hardcopy Transcript Application” after login to MyCUHK (https://portal.cuhk.edu.hk/).

i.

For current students –  under “Applications” of CUSIS

ii.

For graduates –  under “UG Applications” of “MyPage”

Please refer to System Walkthrough for details.

Graduates need to use Alumni ID and MyCUHK password to login MyCUHK.  Graduates may refer to the homepage of the Alumni Affairs Office (AAO) (https://www.alumni.cuhk.edu.hk/MyCUHK/RetreiveAlumniID_ResetPassword.html) for details. Graduates may also click this link to watch the video of AAO for quick reference.

Hardcopy transcript is to be sent by mail to the institutions, prospective employers or students themselves.  Please indicate CLEARLY the name of the recipient, the mailing address and the purpose of the application.  If the applicants need to include specified form from the university / institution to be completed by the University and sent together with the transcript, they MUST upload the related document(s) during submission of the application at the same time.  Besides, some universities may request the transcripts to be inserted in sealed envelope and returned back to the applicants, applicants should inform our Section by email before submitting the application.

Transcripts in Chinese version (only applicable to applicants who graduated in 2011 and thereafter) are available.  Applicants MUST notify our Section by email (This email address is being protected from spambots. You need JavaScript enabled to view it.) within the same day of submitting the application of this special requirement.  Longer processing time is required.

Note:

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Once the applications have been completed, applicants are not allowed to make changes to or cancel their applications (see point 4 below).  They should submit a new application if there are any changes to their applications.

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Our Section accepts no responsibility for any loss or delay in delivery of the documents due to unforeseeable problems.

3.

Fee Schedule

Fee per single copy, including postage of local or ordinary air mail is HK$50 (i.e., if you apply for 2 copies of transcript, the payment shall be HK$100).

Applicants will need to pay an additional charge as follows for sending hardcopy transcript using other postal services:

4.

Processing Time

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Normal processing time is 3-5 working days. Some applications (e.g., student records of the applicants were not yet computerized during their period of study) may need longer processing time.

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Please enquire application progress using the function “View Application Status” of “Application for Hardcopy Transcript” under MyCUHK.  “Completed” will be marked when the processing has been finished.  Applicants may also enquire the tracking number in the applications for checking the mailing progress on Hongkong Post website if the hardcopy transcripts are sent by registered mail or Speedpost.

5.

Enquiries