Certifying Letter

THE CHINESE UNIVERSITY OF HONG KONG

Registration and Examinations Section

Application for Certifying Letter

1. A certifying letter is an official document which certifies the qualification(s) awarded to a graduate or the programme a student is studying. In addition to the above information, students/graduates may request certification for the following:
   
   
   1. For certifying the expected graduation term
   
   
   1. To HKSAR Immigration Department for extension of student visa
   
   
   1. For certifying the medium of instruction of the University^#
      
   
   

   Applicants should state clearly their specific purpose in the application. However, the University cannot certify personal and academic information not on the student records.

   ^#   As CUHK is a bilingual university, the certification letter will certify, in general, that courses were mostly taught in English and/or Chinese (except cases on the contrary). Please contact our Section by phone (852-3943 8965) or email (This email address is being protected from spambots. You need JavaScript enabled to view it.) if applicants need to provide certification for specific purposes. Such requests can only be dealt on a factual basis.

   
   
   
2. Fee Schedule:
   
   

   Fee per single copy, including postage of local or ordinary air mail is HK$40 (e.g. if you apply for 2 copies of certifying letter, the payment should be HK$80). If you require other postal services, please add additional charges as follows:

   
   

                    Registered Mail                   HK$15.5

   
   
   
3. Application and Payment Methods:
   
   
   1. Submit via Internet under “Applications” of RES homepage (http://www.res.cuhk.edu.hk/). Applicants may check the despatch date of the certifying letter if they submit their applications via the Internet.
      

      Payment can be made by credit card. Please note below if applicants do NOT choose to pay by credit card.

      
      

      Payment by ATM (ONLY applicable to students admitted in 1986 and thereafter):

      
      

      -      ATM Bill Type “02”; please input your student ID no. of the undergraduate programme as bill payee account no., i.e., 10-digit USID “1009xxxxxx”, or previous 8-digit USID e.g. “05123454”.

   2. For applicants who do not choose the above electronic payment, please submit the application in person or by mail by filling in the application form and address slip (please download the forms at RES homepage), and payment can be settled by bank draft or crossed cheque made payable to “The Chinese University of Hong Kong”.
   
   
   1. Students of MB ChB programme, postgraduate students and students of International Asian Studies Programme (IASP) should enquire at / submit applications to the Faculty Office of Medicine, the Graduate School and the Office of Academic Links respectively.
      
      
4. Processing Time:
   
   

   Normal processing time is 3-5 working days upon receipt of application form and payment. Some may take longer processing time if student records of the applicants were not computerized.

   
   
   
5. Despatch Methods:
   
   

   Certifying letters may be:

   
   

   l      sent directly to institutions or to the applicants, according to the information provided by the applicants, or

   
   

   l      collected in person, or by an authorized person and in this case, the applicant must submit an authorization letter stating the HKID Card/Passport No. of the authorized person together with the photocopy of the applicant's HKID Card/Passport for verification. Uncollected document will be destroyed 1 year after the application date.

   
   
   
6. Our Section accepts no responsibility for any loss or damage of the documents during postal delivery.
   
   
7. For enquiries, please contact our Section:
   
   

   Address:	10/F Yasumoto International Academic Park Shatin, New Territories Hong Kong
   Tel.:	852-3943 9888
   Email address:	This email address is being protected from spambots. You need JavaScript enabled to view it.

   
   
   

May 2018

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