Certifying Letter

THE CHINESE UNIVERSITY OF HONG KONG

Registration and Examinations Section

Application for Certifying Letter

1. A certifying letter is an official document which certifies the qualification(s) awarded to a graduate or the programme a student is studying. In addition to the above information, students/graduates may request certification for the following:
   
   
   1. For certifying the expected graduation term
   2. To HKSAR Immigration Department for extension of student visa
   3. For certifying the medium of instruction of the University^#
      
   
   

   #   As CUHK is a bilingual university, the certification letter will certify, in general, that courses were taught in English and/or Chinese (except cases on the contrary). Please contact our Section by email (This email address is being protected from spambots. You need JavaScript enabled to view it.) if applicants need to provide certification for specific purposes. Such requests can only be dealt on a factual basis and will need longer processing time.

   Applicants should state clearly their specific purpose in the application. However, the University cannot certify personal and academic information not on the student records.

   
   
   
2. Fee Schedule:
   
   

   Fee per single copy, including postage of local or ordinary air mail is HK$40 (e.g. if you apply for 2 copies of certifying letter, the payment should be HK$80). If you require registered mail services, please add an additional charge of HK$15.5. 

   
   
   
3. Despatch Methods:
   
   

   Applicants may indicate the following despatch methods in the Online Application System.

   1. Postal delivery

      Certifying letter is to be sent directly by local or ordinary air mail or registered mail according to the mailing address provided by the applicants. Please indicate CLEARLY the name of the recipient, the mailing address and the purpose of the application in the Online Application System.

   2. e-Copy / Soft copy

      Applicants may request for sending the certifying letter by email in the format of scanned document. Please indicate CLEARLY the email address, the name of the recipient and the purpose of the application in the Online Application System.

      No hardcopy of the certifying letter will be sent again if applicants apply for e-copy / soft copy to be sent by email to their own email address or the recipient’s email address. Applicants must check on their own very carefully whether the recipient accepts the scanned copy of the certifying letter.

   Note:

   1. Once the applications have been completed, applicants are not allowed to change or cancel their applications (see point 4b below). They should submit the application again if there are any changes in their applications.

   2. Our Section accepts no responsibility for any loss or delay in delivery of the documents due to unforeseeable / technical problems.
   
   
   

4. Processing Time:

   1. Normal processing time is 3-5 working days upon receipt of the Online Application Form. Some applications may need longer processing time if student records of the applicants were not yet computerized during their period of study.

   2. Please enquire application progress using the function “Enquire Application Progress” under our homepage. The system will mark “Application Completed” if processing has been finished.

   
   
   
5. Enquiries:
   
   

   Address:	Registration and Examinations Section 10/F Yasumoto International Academic Park Shatin, New Territories Hong Kong
   Tel.:	852-3943 9888
   Email address:	This email address is being protected from spambots. You need JavaScript enabled to view it.

   
   
   

March 2020