Res - Applications to be submitted under CUSIS

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THE CHINESE UNIVERSITY OF HONG KONG

Registration and Examinations Section, Registry

Application for Report on Teaching Timetable Details
(for Undergraduate Programmes)

Important Information

•

The following students CANNOT apply for report on teaching timetable details under CUSIS at the moment due to system limitation. They should apply by e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it.

Associate students

Students who withdrew from the University and did NOT complete the degree programmes

•

Students / graduates of the following programmes should enquire at the respective offices:

MBChB programme and non-credit-unit-based Nursing graduates: Faculty and Planning Office, Faculty of Medicine

International Asian Studies Programme (IASP): Office of Academic Links

(Advanced) Postgraduate Diploma in Education programme: Faculty Office of Education

Other postgraduate programmes: Graduate School Office

Report on Teaching Timetable Details

A report on teaching timetable details lists the details of language of instruction, if available, from the teaching timetable of the courses taken by the students / graduates during their years of attendance. Please refer to this page for the sample of the report.

Application for Report on Teaching Timetable Details

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Except those students listed in point 1, all applications MUST be submitted under CUSIS using the function “e-Copy Report on Teaching Timetable Details Application” or “Hardcopy Report on Teaching Timetable Details Application” as appropriate after login MyCUHK (https://portal.cuhk.edu.hk).

For current students: under “Applications” of CUSIS

ii.

For graduates: under “UG Applications” of “MyPage”

Please refer to System Walkthrough for details.

•

Graduates need to use Alumni ID and MyCUHK password to login MyCUHK. Graduates may refer to the homepage of the Alumni Affairs Office (AAO) (https://www.alumni.cuhk.edu.hk/MyCUHK/RetreiveAlumniID_ResetPassword.html) for details.

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No hardcopy version of the report on teaching timetable details will be provided if applicants apply for e-Copy. If hardcopy version is needed, applicants should apply for hardcopy report on teaching timetable details via the function “Hardcopy Report on Teaching Timetable Details Application” under CUSIS.

Note:

Once the applications have been completed, applicants are not allowed to change or cancel their applications (see point 5 below). They should submit a new application if there are any changes in their applications.

ii.

Our Section accepts no responsibility for any loss or delay in delivery of the documents due to unforeseeable / technical problems.

Fee Schedule

For e-Copy Report

Fee for the first copy per application is HK$150, and HK$50 for each subsequent copy in the same application (e.g. if you apply in the same application for 2 copies of report on teaching timetable details, the payment shall be HK$200).

ii.

For Hardcopy Report

Fee for the first copy per application is HK$150, including postage of local or ordinary air mail, and HK$50 for each subsequent copy in the same application (e.g. if you apply in the same application for 2 copies of report on teaching timetable details, the payment shall be HK$200).

Applicants will need to pay an additional charge as follows for sending hardcopy report on teaching timetable details using other postal services:

	Additional Charge
Registered mail	HK$15.5
Speedpost (Hong Kong)	HK$65
Speedpost (Other Areas: Mainland and other Asian countries / regions)	HK$200
Speedpost (Other Areas: Other countries)	HK$300

Processing Time

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Normal processing time is 15 working days.

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Applicants may enquire application progress using the function of “View Application Status” of "e-Copy Report on Teaching Timetable Details Application" / "Hardcopy Report on Teaching Timetable Details Application" under MyCUHK. “Completed” will be marked when the application is finished. For applications for hardcopy report, applicants may also enquire the tracking number in the applications for checking the mailing progress on Hongkong Post website if the hardcopy documents are sent by registered mail or Speedpost.

Enquiries

Address:	Registration and Examinations Section, Registry 10/F Yasumoto International Academic Park The Chinese University of Hong Kong Shatin, New Territories Hong Kong
Tel.:	852-3943 9888
Email address:	This email address is being protected from spambots. You need JavaScript enabled to view it.

October 2024

Information on Application for Exceeding Course Load on CUSIS

1.	Please note clause 5.1 - 5.3 of the General Regulations Governing Full-time Undergraduate Studies before submission of the application.
	5.1	A student shall take at least 9 units and no more than 18 units of courses in any term within the normative study period, unless s/he is on first or extended academic probation as provided for in Regulation 5.2. A student shall take no more than 6 units of courses in each summer session, and no student shall be allowed to take more than 39 units in an academic year.
	5.2	A student on academic probation shall take a maximum of 12 units per term during first probation, and a maximum of 9 units per term during extended probation.
	5.3	Notwithstanding Regulation 5.1, under special circumstances a student may be allowed to take fewer than 9 units or more than 18 units in a term, or more than 39 units in an academic year if recommended by his/her Major Programme and approved by the Registrar, in accordance with such conditions as determined by the Senate from time to time. A student who fails to obtain such approval and (a) does not register for courses after the prescribed period may be required to suspend studies or considered to have withdrawn from studies at the University; or (b) register for a total unit of courses exceeding the stipulated maximum shall be required to drop an appropriate number of courses as deemed necessary.
2.	Please provide special reason(s) for exceeding course load and upload detailed study plan and an unofficial transcript (if applicable) for consideration of your Major Programme.
3.	The application for exceeding course load CANNOT be cancelled once submitted in the system. Students cannot submit more than one application in the System unless the result is released. Please check the result on your own in CUSIS. No email notification will be sent to students.
4.	A maximum of 3 applications (including the first application) can be submitted in a term / Summer Session in the System for consideration of the Major Programme if students' application(s) are not approved. Please approach the Major Programme if there are other special reasons for appeal or further changes after submission of 3 applications.

July 2022

Late Course Add/Drop on CUSIS

Students MUST follow the prescribed procedures as follows and submit the application:

① Approach course teacher for advice. DO NOT late add/drop any courses if you have NOT approached the course teachers for advice → ② Submit application on CUSIS under “Late Course Add/Drop (UG)” for consideration of course teacher and approval (or otherwise) of the relevant offices/Faculty Dean/Registrar → ③ Check application results on CUSIS under “Check Application Status” → ④ If approval is given, student MUST check whether the course enrolment records under CUSIS has been updated.

It is student's own responsibility to make sure that the submission is successful and to check the final result of the application under CUSIS. Please approach RES directly for advice (e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.) if there are any problems.

	Notes:
	a.	International Asian Studies Programme (IASP) and postgraduate students should contact the Office of Academic Links and Graduate School Office respectively for late course add/drop procedures. They cannot submit application on CUSIS for undergraduate courses.
	b.	For postgraduate courses of level 5000 or above, students MUST contact RES to obtain the hardcopy application form. Such applications are NOT to be handled under CUSIS.
	c.	Students who committed academic dishonesty may still be disciplined in accordance with related procedures even if they are approved to late drop the course.

For late add, please also input the Related Class (if any) of the course (e.g. tutorial, lab, etc.) if the Related Class is a mandatory component. Otherwise, the application cannot be submitted. Students cannot submit more than 3 late add applications at any time.
Please state the special reason(s) for late course add/drop. Supporting document(s) (e.g. medical certificate) pertaining to the reason(s) given on the application form should be uploaded whenever necessary. For late DROP, the application should be accompanied by supporting document as deemed necessary by the course teacher/relevant office/Faculty.
After clicking “Submit”, students MUST re-confirm the application details to complete the application on CUSIS. An acknowledgement email will be sent to students' campus email account after each successful submission. If students do not receive the email ONE day after their submission, please login the system to check the submission records or contact RES.
Applications may be “pushed back” to students by course teachers due to various reasons. If students still wish to continue with these applications, they should follow the advice of the course teachers and take appropriate action(s), and then re-submit the application under CUSIS as early as possible. NO RE-SUBMISSION of “pushed back” applications WILL BE ALLOWED AFTER THE END OF APPLICATION PERIOD of the relevant term.
Once submitted, the application CANNOT be cancelled.

September 2024

Information
(Students MUST read the information prior to submitting online application.)
System Walkthrough for Application for Exceeding Course Load

System Login

System will be open for applications according to the following schedule. Late application will NOT be considered.

20 March - 28 March 2025	:	for updating YEAR course load for the course registration period 7 - 9 April 2025
24 April - 2 May 2025	:	for updating YEAR course load for course add/drop period starting from 12 May 2025

Late Course Add/Drop on CUSIS
(Students MUST read the information prior to submitting online application.)
System Walkthrough for Applications for Late Course Add/Drop
System Login
System will be open for late course add/drop for 2^nd term 2024-25 during 27 January - 5 April 2025.
System will be closed at 11:59 pm on 5 April 2025. Applications for late course add/drop will NOT be entertained on or after 6 April 2025.
System will be open for Late Course Add/Drop for University Summer Session 2023-24 according to the following schedule:

From 20 May 2024 onward: for classes with first teaching day that starts from 13 May to 18 May 2024.

From 10 June 2024 onward: for classes with first teaching day that starts on or after 20 May 2024.

System will be closed at 23:59 HKT on 22 June 2024. Application for late course add/drop will NOT be entertained on or after 23 June 2024.

For New Students
19 - 22 August 2024	:	for updating term course load for course registration on 28 August 2024
29 August - 2 September 2024	:	for updating term course load for course add/drop period starting from 9 September 2024

For Current Students
22 July - 2 August 2024	:	for updating term course load for course registration period starting from 12 August 2024
29 August - 2 September 2024	:	for updating term course load for course add/drop period starting from 9 September 2024

21-29 October 2024	:	for updating term course load for course registration period starting from 11 November 2024
23-31 December 2024	:	for updating term course load for course add/drop period starting from 13 January 2025

Applications to be submitted under CUSIS

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