e-Copy Transcript

THE CHINESE UNIVERSITY OF HONG KONG

Registration and Examinations Section

Application for e-Copy Transcript of Academic Record
(for Undergraduate Programmes)

1.

Important Information

•  

The following students CANNOT apply for transcript under CUSIS at the moment due to system limitation.  They should apply by e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it.

•

Students / graduates of the following programmes should submit their applications to the respective offices:

2.

Application for e-Copy Transcript

•

Except those students listed under point 1, all applications MUST be submitted under CUSIS using the function “e-Copy Transcript Application” after login to MyCUHK (https://portal.cuhk.edu.hk/).

i.

For current students – under “Applications” of CUSIS

ii.

For graduates – under “UG Applications” of “MyPage”

Please refer to System Walkthrough for details.

Graduates need to use Alumni ID and MyCUHK password to login MyCUHK.  Graduates may refer to the homepage of the Alumni Affairs Office (AAO) (https://alumni.cuhk.edu.hk/en/mycuhk) for details.

e-Copy Transcript is to be sent by e-mail to the institutions, prospective employers or students themselves. Please indicate CLEARLY the email address, the name of the recipient and the purpose of the application. Applicants must check beforehand whether the recipient accepts e-Copy transcript as an email attachement. If the applicants need to include specified form from the university / institution to be completed by the University and sent together with the transcript, they MUST upload the related document(s) during submission of the application at the same time.

Transcripts in Chinese version (only applicable to applicants who graduated in 2011 and thereafter) are available.  Applicants MUST notify our Section by email (This email address is being protected from spambots. You need JavaScript enabled to view it.) within the same day of submitting the application of this special requirement. Longer processing time is required.

No hardcopy version of the transcript will be provided if applicants apply for e-Copy transcript.  If hardcopy version is needed, applicants should apply for hardcopy transcript via the function “Hardcopy Transcript Application” under CUSIS.

Current students may consider downloading the unofficial transcript under CUSIS for personal use / retention.

Note:

i.

Once the applications have been completed, applicants are not allowed to make changes to or cancel their applications (see point 4 below).  They should submit a new application if there are any changes to their applications. 

ii.

Our Section accepts no responsibility for any loss or delay in delivery of the documents due to unforeseeable / technical problems. 

3.

Fee Schedule

Fee per single copy is HK$50.

4.

Processing Time

•

Normal processing time is 3-5 working days. Some applications (e.g., student records of the applicants were not yet computerized during their period of study) may take longer processing time.

•

Please enquire application progress using the function “View Application Status” of "e-Copy Transcript Application" under MyCUHK.  “Completed” will be marked when the processing has been finished.

5.

Enquiries