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• Chung Chi College Chapel
• Lo Kwee-Seong Integrated Biomedical Sciences Building
• Multi-purpose Hall, Pommerenke Student Centre
• Sir Run Run Shaw Hall

Classroom Inventory 供借用課室一覽

1. Classroom Location
   
   
   • New Asia, United, Shaw College (NAH, SWC, UCA, UCC, WLS)
   • Main Campus (BMS, ERB, ICS, KKB, LDS, LHC, LPN, LSB, LSK, MMW, SC, SWH, TYW)
   • Chung Chi College and Teaching Buildings near MTR (ARC, CKB, CK TSE, CYT, ELB, FYB, HTB, HYS, LKC, SB, WMY, YIA)
     
     

2. AV equipment
   
   

   Please visit the homepage of Audio Visual Services Unit at http://www.avsu.cuhk.edu.hk/ for details.
   
   

3. ClassNet information
   
   

   Please visit https://www.itsc.cuhk.edu.hk/en-gb/all-it/wifi-and-network/classnet
   
   

*  Due to special purposes, lecture theatres/classrooms marked with * cannot be booked by WRB. Please submit booking forms to the Registration and Examinations Section directly if you wish to book these venues.

Classrooms (New Asia, United, Shaw College)

Classrooms (Main Campus)

Classrooms (Chung Chi College and Teaching Buildings near MTR)

 ^#Rooms of Henry Cheng International Conference Centre

Building Abbreviations: 

GL/cl/Jul 22

Information on Classroom Booking

To book the communal classrooms for teaching and other activities, please note the following:

A. Office Responsible for Classroom Booking

* To book the Lecture Theatre in Shaw College (SWC LT) after 17:30 on weekdays and on Saturdays, please contact the classroom management office of Shaw College (Tel: 3943 7361).

^# For energy conservation, bookings that fall on Sundays or Public Holidays should be confined to Yasumoto International Academic Park (YIA). Please submit bookings to the Estates Management Office and pay the fees prescribed by the University, as appropriate. Environmental surcharge will be levied ($4,000 for the first 3 hours and $1,000/hour thereafter) for usage of classrooms/lecture theatres on Sundays or Public Holidays in buildings with central air-conditioning other than YIA, wherever applicable.

B. Time Period

Please refer to the time periods below for bookings from 08:30 until 18:15 from Mondays to Saturdays (the 15-minute breaks serve as buffer between classes/events). Kindly note that RES cannot confirm bookings which do not follow this pattern.

C. Web Room Booking System (WRB)

1. Authorized users of departments / administrative offices of the University are granted access rights to submit booking requests via WRB accessible from the webpage of the Registration and Examinations Section (RES). All bookings submitted under WRB are subject to confirmation by RES. Authorized users can retrieve and print confirmation slips generated by the system if the booking requests are successful.
   
   
2. All bookings MUST be submitted via WRB if access rights have been granted to your department / office, except bookings for the five lecture theatres reserved for special purposes (i.e., CYT LT1A & LT1B, LSK LT6 and YIA LT1 & LT2).
   
   
3. For users without authorized access rights, please contact RES (tel: 3943 8966; email: This email address is being protected from spambots. You need JavaScript enabled to view it.) to check their eligibility for booking classrooms / lecture theatres of the University.
   
   
4. Booking of lecture theatres does NOT include the foyer/any common areas outside the venues. Users should contact the respective Classroom Management Office for booking of foyer/common areas outside lecture theatres. For re-arrangements of the partitions installed inside CYT203, 209A&B and LT1A&B of Cheng Yu Tung Building, please observe the notice from the Estates Management Office (EMO) and contact EMO directly for the charges and relevant details.

D. Guidelines and rules in usage and booking of classrooms/lecture theatres

1. All classrooms and lecture theatres of the University are designed and good for holding general lectures, seminars, and other similar activities. Please state clearly the purpose of your booking and the kind of activities that will be conducted, and please also pay attention to the following:
   • If the booking is intended for talk, seminar or workshop purpose, please provide the topic/theme of these activities, and the information about the speaker and guests, if any.
   • If the duration of the booking extends beyond 5 hours, more information about the event, e.g., plan, proposal, run-down, etc. should be provided.
   • If the event involves external participants, please specify in the booking request.
   • If the event is co-organized with external parties/organizations, the purpose, the name of the external organization, whether the organization is profit or non-profit making and the mode of co-operation MUST be provided in the booking request.

2. The authorized users will be held responsible for the activities conducted and the classroom must NOT be used for activities other than the purpose(s) specified in the booking request. Any improper activities will be reported to the authorities concerned and follow-up actions may be taken.
   
   
3. Users are responsible for ensuring that the activities comply with the Laws of Hong Kong, and no private/commercial/illegal activities should be held in the classrooms/lecture theatres. Users maybe requested to record the event, if necessary. RES reserves the right to cancel any confirmed bookings that may violate the University Regulations / the Laws of Hong Kong.
   
   
4. If the event held involves a lot of participants that require campus transportation from one area to another, please inform the Transport Office of the University and the organizer should arrange own campus transportation for their participants.
   
   
5. For singing contest or other similar activities, users are only allowed to book the two specially-equipped lecture theatres for these activities, i.e., UCC C1 and UCC C2, except with special reasons.
   
   
6. Users can submit bookings up to 6 months in advance, e.g. in August 2025, users can submit bookings for January 2026. If there is a genuine need to make reservation beyond 6 months for important conference, please contact RES for appropriate arrangements.
   
   
7. Booking should be submitted at least 24 hours in advance on working days prior to the use of classroom/lecture theatre, so as to allow time for RES to process your booking and inform the relevant Classroom Management Office. For any urgent booking within a working day, users MUST contact RES to make classroom booking in person.
   
   
8. Departments / administrative offices shall be charged the venue booking fees according to the charging scale of the University Teaching Facilities (available at Finance Office’s website and at RES SharePoint) with reference to the information of funding source provided and the information mentioned in Point D.1 above, as appropriate. Please make sure the relevant information is input correctly in the booking request, so that respective classroom management offices and Finance Office can follow up accordingly.
   
   
9. If the reserved rooms are not to be used, please submit cancellation of booking as soon as possible under WRB (for bookings submitted by users via WRB) or submit the completed cancellation form (for hardcopy bookings submitted to RES) so that the room can be released to other potential users.
   • For non-WRB users, please contact RES (3943 8966) to cancel the bookings or submit the cancellation form.
   • For bookings that involve payment of venue booking fees, users MUST cancel the bookings at least 2 weeks ahead of the event date. Otherwise, users have to pay the venue booking fees in accordance with the payment invoice issued by concerned offices.

10. To support Plastic-free Campus and discourage the use of plastic disposables on campus, please observe that no polyfoam meal container or plastic bottled water (1L and below) should be provided at the event. For more information about the ban of these environmentally-harmful items on campus, please refer to the following information:
    • Guidelines for Sustainable Event Planning and Management – Basic Guidelines, 5. Food and drink, 5.1.1 and 5.1.5 (p.3)
    • Sustainable Procurement Guidelines – Annex B ‘Mandatory Products and their Specifications’, (xvi) Plastics disposables (p.14).

11. Classroom management offices will monitor the usage of classrooms/lecture theatres according to the booking records. RES will issue warning letters and/or suspend the booking right of the users who are found to have made excessive bookings but fail to cancel the unused bookings.
    
    
12. The University reserves the right to make other arrangements or cancellation of confirmed booking when special circumstances arise, e.g. urgent physical repair which may cause danger to users, special needs of conference, etc.
    
    
13. Users MUST observe and abide by the regulations stated in the Booking Confirmation Slip for using the classrooms / lecture theatres.
    
    
14. RES reserves the right to make changes to the above rules and guidelines.

E. AV Equipment

1. Users need to contact the Audio Visual Services Unit (AVSU) if they have queries and problems in the use of AV equipment installed inside the classrooms and lecture theatres.
   
   
2. To obtain access codes for the AV cabinets, users should contact respective Classroom Management Office during office hours. 

1 August 2025