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To: Students whose expected graduation term is 2024-25 Term 2

Re: Important: Verification of Personal Information for Graduation Records

Dear Students,

As you are about to graduate after completion of studies in 2024-25 Term 2, you are hereby reminded to check your registered name in BOTH English and Chinese under CUSIS (click Profile > Personal Details).  This is to make sure that your name in English and Chinese (if applicable, and please pay special attention to the variant of Chinese characters and that the ones as appeared in CUSIS are the same as in your HKID card) can be correctly printed on your academic transcript, completion letter and degree certificate.

Please note Regulation 1.4 of the General Regulations Governing Full-time Undergraduate Studies stipulates: “A student shall register in the name which appears in his/her Hong Kong Identity Card or passport.  Only under very special circumstances may an applicant who has been recommended by the Undergraduate Examinations Board for graduation or has withdrawn from the University apply for change of his/her registered particulars.  Such an application shall be made in writing with justification for approval by the Registrar.”  If you need to change your name before graduation, please submit the application in person using this application form with documentary proof to the Registration and Examinations Section (for MBChB students, to the Faculty and Planning Office of the Faculty of Medicine) on or before 27 June 2025.  In case you note that variant of Chinese character(s) different from what is shown on your HKID card is recorded in CUSIS, please also notify us by email (with a copy of HKID card) / phone by the same date.  Any applications for change of registered particulars will NOT be accepted on or after 11 July 2025.

Please also check carefully your HOME address record under CUSIS and update it whenever necessary and not later than 27 June 2025.  Kindly note that a copy of the academic transcript and completion letter will be sent by mail to your HOME address after you have been approved for graduation in July 2025.

Best regards,

Registration and Examinations Section
2 May 2025