Res - Information on First Term Course Registration and Add/Drop 2019-20

The Chinese University of Hong Kong

Registration and Examinations Section

1^st Term Course Registration and Add/Drop, 2019-20

for Year 2 or above Students

1.	First Term Course Registration
	Students should logon CUSIS and register 1^st term courses on their own according to the following schedules.
	8 August	(Thursday)	*10:00 a.m.-10:00 p.m.	Year 4 or above and final year students, Year 3 or above students admitted with Advanced Standing and Year 2 or above students admitted to senior-year places
	9 August	(Friday)	10:00 a.m.-10:00 p.m.	Year 3 students and Year 2 students admitted with Advanced Standing
	13 August	(Tuesday)	10:00 a.m.-10:00 p.m.	Year 2 students
	* Login time is from 10:00 a.m. for Year 5 or above students, Year 4 or above students admitted with Advanced Standing and Year 3 or above students admitted to senior-year places. Other students’ login time is from 11:00 a.m.
	RES has adopted the suggestion of Student Unions (CUHK and Colleges) that students admitted to senior-year places / with Advanced Standing should register courses in accordance with their year of study (not year of attendance), apart from giving the highest priority to those students listed under “*”.
	Students MUST check their time appointment for course registration in ‘Term Information’ under CUSIS from 3 August. If there is any discrepancy, please report to RES by e-mail (This email address is being protected from spambots. You need JavaScript enabled to view it.).

2.	Information for First Term Course Registration
	Students may check the following information on RES homepage (http://www.res.cuhk.edu.hk) from 1 August. If there are any questions, please contact RES or course offering departments concerned. Information on University Core Requirements Course Registration Information for Physical Education Courses Course Registration Information for University General Education Courses Department Announcement Frequently Asked Questions for Course Registration at CUSIS #General Regulations Concerning Registration and Course Selection # Students who need to exceed term course load should download the form “Application for Exceeding Term Course Load” under “Applications” of RES homepage and submit it to RES after the endorsement of the Major Programme according to the specified deadlines, unless the specific Major Programme has already made prior arrangements.

System Functions under CUSIS for Course Enrolment

Students may use the following system functions to plan, validate, add, drop, swap and edit (i.e. make changes to their tutorials). Detailed steps of system walkthrough are illustrated in the appendices.

Plan and Validate (Appendix 1)

Starting from 3 August, students may logon CUSIS and pre-select courses they wish to enroll for 1st term 2019-20. The system function enables students to check whether their desired courses have any timetable conflicts and whether they meet the course enrolment rules. If students do NOT fulfill the pre-requisite of a course but must take the course, they should approach the course offering department for advice. However, if students fulfill the pre-requisite or course enrolment rules and yet have difficulty in course enrolment, they must report the problems by e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it.. RES and ITSC will follow up the reported problems as soon as possible.

Please note that ‘plan’ and ‘validate’ system functions just help students put their desired courses under the ‘Shopping Cart’*. Student MUST logon CUSIS again during the above actual course registration schedule listed under (1) to finish the final enrolment process.

Students are recommended to validate again their pre-select courses before the actual course registration, since any changes in timetable and course enrolment rules may affect the previous course validation results.

* Please also take special note that students can ONLY submit a maximum of one elective Physical Education class and two University General Education classes in the ‘Shopping Cart’.

ii.

Pre-assigned Classes

Course enrolment records of College Assembly, compulsory College General Education courses and classes pre-assigned by departments will be uploaded onto CUSIS, where applicable, by 6 August for students’ enquiries. However, since there may be further adjustments, students should check again the pre-assigned classes under ‘My Class Schedule’ prior to actual course registration.

For detailed information of College Assembly and the arrangements of College General Education courses, please refer to respective Colleges’ websites.

iii.

University Core Requirements

Students should take note of ‘University Core Requirements for Year 3/Year 2 Students’ on RES homepage and they will be pre-assigned the related Chinese and English courses, where applicable.

iv.

Finish Course Enrolment (Appendix 2)

During the above specified period under (1), students MUST logon CUSIS and check again the pre-select courses under the ‘Shopping Cart’, then follow instructions to finish the remaining steps of course enrolment. The enrolment results will be made known immediately. Please refer to the steps under Appendix 2.

Add, Drop, Swap and Edit (Appendix 3)

If students need to make adjustments to their course enrolment, they may use the following system functions.

Add :

To choose a course from the course list, ‘validate’ the enrolment rules, and then proceed to finish enrolling course.

Drop :

To choose the class(es) intended to be dropped from the list of already enrolled classes, click ‘Drop Selected Classes’ and then ‘Finish Dropping’ to confirm.

Swap :

To use ‘Class Search’ to select a class to add and then select a class to drop from the already enrolled classes, then click ‘Finish Swapping’ to confirm the action.

Edit :

If a course comprises more than one tutorial sections (e.g. TUT01, TUT02) and the course offering department allows students to make changes on tutorial, students may use ‘Edit’ and then select another tutorial, if quota allows such changes.

vi.

Wait List

Students will be put into the wait list with “wait list position” when the class is full, if they indicate to be put in the wait list during course enrollment, on the condition that they fulfill the course enrolment rules. If some students drop the class or departments add quota after the course registration period, students on the “wait list” will enroll in the class automatically. Therefore, students on the wait list should check the course enrollment record daily to keep updated. Students MUST remove their name from the wait list on their own as soon as possible if they do not intend to take the course.

vii.

Students cannot register courses with timetable clashes. Departments need to inform RES directly if they give special approval.

Approach Course Offering Departments for Solving Course Registration Problems

Unless students must drop courses with ‘drop consent’ to lift course load restriction or need to waive pre-requisite course(s), students should approach departments, preferably on 12 August (for students scheduled to select courses on 8 or 9 August), or 14 August (for students scheduled to select courses on 13 August) or after the close of e-add/drop period during 16 - 20 September, for advice on the following problems. Some departments also accept enquiries or form submission by e-mail, please refer to RES homepage for details.

Add Consent or Drop Consent:

If department indicates ‘Add Consent’ or ‘Drop Consent’ for the class, students are not allowed to add or drop the class on their own under CUSIS. They must seek department’s approval by using the prescribed form ‘Course Add/Drop Form for Undergraduate Course’. Department may use ‘Quick Enroll’ function in CUSIS to add or drop the course for the students, and the results will be updated in students’ course enrollment records.

ii.

Do not fulfill course enrolment rules:

If a student does not fulfill the course enrolment rules but must add a certain course, s/he should seek course offering department’s approval by filling in the form ‘Course Add/Drop Form for Undergraduate Course’.

iii.

To enroll postgraduate course:

If departments have indicated under ‘Department Announcement’ that students may enroll certain postgraduate courses under CUSIS, students are able to do so on their own, otherwise, students must seek department’s approval by using the prescribed form ‘Course Add/Drop Form for Postgraduate Course’ and return the endorsed form to RES.

iv.

To fulfill graduation requirement:

If a student is required to take a certain course to fulfill graduation requirements but has failed to enroll the course even after the close of e-add/drop period under CUSIS, s/he should seek department’s approval by using the ‘Course Add/Drop Form for Undergraduate Course’ to register the course concerned during 16 - 20 September.

Important Notes for Course Enrolment

Course enrolment process is on a first-come first-served basis and at real-time mode, subject to fulfillment of course enrolment rules and availability of quotas.

ii.

Course enrolment rules embedded under CUSIS serve as system logic for accepting students into classes. If students encounter any problems in course registration and when system messages generated may not be so comprehensible from student’s point of view, please always refer to the detailed course enrolment rules under CUSIS. On fulfillment of ‘pre-requisite’ condition, only course(s) taken at CUHK or exempted through proper approval by ‘Course & Units Exemption’ will be recognized as the ‘pre-requisite course’ under CUSIS. Equivalent course(s) taken or re-designation of courses will NOT be treated as the pre-requisite course in CUSIS. If students have any problems in course enrolment under the above condition, please seek advice from RES or the department concerned.

iii.

For tutorial registration, if a course comprises of a lecture and a tutorial, students are required to add both the lecture and tutorial at the same time in the course enrolment process. If departments have pre-assigned the tutorials, please observe departments’ announcement whether students may use ‘edit’ to make changes on their own, or must approach the course offering department for making the changes if there is ‘add consent’ or ‘drop consent’.

iv.

For departments which have indicated ‘TBA’ in the teaching timetable, please observe departments’ announcement for timetable arrangements.

Always check ‘My Class Schedule’ under CUSIS to get the most updated course enrolment records, since departments may make changes to their class schedules or cancel a course.

vi.

Always check the messages in ‘View results’ since ‘ü’ status does not mean the ‘add’ or ‘drop’ is successful. Please refer to the screen shot below.
20120814093246725

1^st Term Add/Drop Arrangements

e-add/drop under CUSIS:

9 September (Monday 8:30 p.m.) – 15 September (Sunday 8:30 p.m.)

Add/Drop at Departments:

16 September (Monday) – 20 September (Friday) during office hours

ii.

Students should use the ‘add’, ‘drop’, ‘swap’ or ‘edit’ system functions to make adjustments to course enrolment under CUSIS. The same system functions during course registration period apply.

iii.

Students should note that the ‘wait list’ captured under CUSIS will remain in the system until the close of e-add/drop period, unless otherwise specified by the departments concerned. If departments increase the quota of the class or some students drop from the class before then, students on the ‘wait list’ will automatically enroll in the class with new vacancy. Students are therefore reminded to check ‘My Class Schedule’ under CUSIS every day to make sure they are aware of the new class enrolment. If students do NOT intend to take the course, they should remove their name from the wait list on their own as soon as possible.

2^nd Term Course Registration & Add/Drop

Course registration and add/drop schedule for 2^nd term 2019-20 has been announced in the University Almanac. E-mail notification will be sent around early November on the details.

Typhoon and Rainstorm Arrangements for Course Registration and Add/drop

Course enrolment and course add/drop under CUSIS will NOT be suspended or postponed in any weather conditions.

Enquiry

For any enquiry, please contact RES:
Email	:	This email address is being protected from spambots. You need JavaScript enabled to view it.
Fax	:	2603 5129
Telephone	:	3943 9888
Website	:	http://www.res.cuhk.edu.hk

Appendix 1: System Walkthrough for ‘Plan’ and ‘Validate’

Appendix 2: System Walkthrough for Finish Enrolling Courses

Appendix 3: System Walkthrough for ‘Add’, ‘Drop’, ‘Swap’ and ‘Edit’

10 July 2019