Information on Second Term Course Registration and Add/Drop 2023-24

1.  

Second Term Course Registration

Please take note of the following schedules and complete course registration under CUSIS on the specified date.

1 November

:

Students should check their time appointment for course registration on CUSIS.

6 November

:

Students may put the courses intended to take in the Shopping Cart and check the eligibility of the courses using “Validate” function.

13 - 14 November

:

*Year 4 or above and final year students, Year 3 or above students admitted with Advanced Standing and Year 2 or above students admitted to senior-year places can register courses; from 8:30 p.m. on 13 November to 8:30 p.m. on 14 November.

16 - 17 November

:

Year 3 students, Year 2 students admitted with Advanced Standing and Year 1 students admitted to senior-year places can register courses; from 8:30 p.m. on 16 November to 8:30 p.m. on 17 November.

20 - 21 November

:

Year 2 students and Year 1 students admitted with Advanced Standing can register courses; from 8:30 p.m. on 20 November to 8:30 p.m. on 21 November.

23 - 24 November

:

Year 1 students can register courses; from 8:30 p.m. on 23 November to 8:30 p.m. on 24 November.

15 - 21 January 2024

:

e-add/drop under CUSIS

* Logon time is from 8:30 p.m. for Year 5 or above students, Year 4 or above students admitted with Advanced Standing and Year 3 or above students admitted to senior-year places.  Other students’ login time is from 9:30 p.m.

Students MUST check their time appointment for course selection in “Enrollment Dates” under CUSIS from 1 November.  If there is any discrepancy, please report to RES by email (This email address is being protected from spambots. You need JavaScript enabled to view it.).

2.

Information for Second Term Course Registration

Students MUST check Teaching Timetable for 2^nd term 2023-24 under CUSIS and the following information on RES homepage (http://www.res.cuhk.edu.hk) from 1 November.  If there are any questions, please contact RES or course offering departments concerned.

   •   Updated Teaching Timetable

   •   University Core Requirements and Exemption for Year 1 Students

   •   Course Selection Information for Physical Education Courses

   •   Course Selection Information for University General Education Courses

   •   Department Announcement

   •   Frequently Asked Questions for Course Selection at CUSIS

   •   General Regulations Concerning Registration and Course Selection

Students should always check Major, Minor, and other University requirements stipulated under Undergraduate Student Handbook at the homepage of the Academic and Quality Section of the Registry. They may also use "My Academic Requirements" in "Academic Progress" tile under CUSIS to monitor their own academic progress and check their course fulfillment for graduation.

Before course registration, please enquire ‘Language’ under the Teaching Timetable for the language of instruction of each class. Students should communicate with the course teaching staff concerned if they have difficulty in understanding the language used in the class.

3.

Application for Exceeding Term Course Load

Please observe the following University Regulations regarding course load to be taken in any academic term.

5.1

A student shall take at least 9 units and no more than 18 units of courses in any term within the normative study period, unless s/he is on first or extended academic probation as provided for in Regulation 5.2. A student shall take no more than 6 units of courses in each summer session, and no student shall be allowed to take more than 39 units in an academic year.

5.2

A student on academic probation shall take a maximum of 12 units per term during first probation, and a maximum of 9 units per term during extended probation.

5.3

Notwithstanding Regulation 5.1, under special circumstances a student may be allowed to take fewer than 9 units or more than 18 units in a term, or more than 39 units in an academic year if recommended by his/her Major Programme and approved by the Registrar, in accordance with such conditions as determined by the Senate from time to time. A student who fails to obtain such approval and (a) does not register for courses after the prescribed period may be required to suspend studies or considered to have withdrawn from studies at the University; or (b) register for a total unit of courses exceeding the stipulated maximum shall be required to drop an appropriate number of courses as deemed necessary.

For any students under special circumstances who have to apply for exceeding term course load, they MUST follow the following application periods to submit the application under CUSIS for exceeding course load. They MUST read the information on RES homepage prior to submitting the application.  Year 1 students MUST also check the course load of their Major Department/Programme on this website before submitting the application.

4.

System Functions under CUSIS for Course Registration

Students may use the following system functions to validate, enroll, drop, swap and update (i.e. make changes to their tutorials) the courses. Details of the functions can be found in the User Guides posted at https://www.cuhk.edu.hk/cusis/faqs-enrollment.html.

i.

Validate courses using the function "Shopping Cart/Enroll Classes" (Appendix 1)

Starting from 6 November, students may logon CUSIS to search and pre-select courses they wish to enroll for 2^nd term 2023-24 and put them into Shopping Cart*.  Students can then click the button “Validate” to check whether their desired courses under the Shopping Cart have any timetable conflicts and whether they meet the course enrolment rules.

Please note that “Validate” system function just helps students check the eligibility of enrolling their desired courses under the Shopping Cart.  Students MUST logon CUSIS again during the above actual course selection schedule listed under (1) to finish the final enrolment process.  Students are recommended to validate again their pre-selected courses before the actual course selection, since any changes in timetable and course enrolment rules may affect the previous course validation results.

* Please also take special note that students can ONLY submit a maximum of one required Physical Education class and two University General Education classes in the Shopping Cart.

ii.

Pre-assigned Classes

Course enrolment records of College Assembly, compulsory College General Education courses and classes pre-assigned by departments will be uploaded onto CUSIS under “View My Classes”, where applicable, on or before 9 November for students’ enquiries.  However, since there may be further adjustments, students should check again the pre-assigned classes prior to actual course selection.

For detailed information of College Assembly and the arrangements of College General Education courses, please refer to respective Colleges’ websites.   

iii.

University Core Requirements

Students should refer to “University Core Requirements and Exemption” (for Year 1 students) or “University Core Requirements for Year 3/Year 2 Students” (for Year 2 and above students) on RES homepage for registration of University core courses.

iv.

Required Physical Education (PHED) course

Except for students admitted with Advanced Standing or admitted to Senior-year Places who have already enrolled a required PHED course in 1st term and those of specified major programmes, all Year 1 students will be pre-assigned a course code PHED1000 under CUSIS. These students MUST replace PHED1000 by using “swap” function to register a required Physical Education course listed in the teaching timetable.

For details, please refer to “Course Selection Information for Physical Education Courses” on RES homepage. For any Year 1 students who have special reasons for NOT taking the required Physical Education course, they must contact the Physical Education Unit.

v.

Finish Course Enrolment (Appendix 2)

During the above specified period under (1), students MUST logon CUSIS and validate again the pre-select courses under the Shopping Cart, then follow instructions to finish the remaining steps of course enrolment.  The enrolment results will be made known on a first-come-first-served basis, which can be seen by using the function ‘Enrollment Status’.

vi.

Enroll, Drop, Swap and Update Classes (Appendix 3)

Students can make use of the following system functions for course adjustments.   

•  

Enroll Classes:

Choose the classes and place in the Shopping Cart, click “Validate” to check the enrollment rules, and then click “Enroll” and follow the steps to finish enrolling course.

•  

Drop Classes:  

Choose the class intended to be dropped from the list of already enrolled classes, click “Drop Classes” and then “Yes” to confirm.

•  

Swap Classes:  

Select a class to drop from the already enrolled classes, and then use “Class Search” to select a class to add, then proceed to finish enrolling course.

•  

Update Classes:  

If a course comprises more than one tutorial sections (e.g. TUT01, TUT02) and the course offering department allows students to make changes on tutorial, students may use “Update Classes” to select another tutorial, if quota allows such changes.

vii.

Wait List

Students will be put into the wait list with “wait list position” when the class is full, if they indicate to be put in the wait list during course enrollment, on the condition that they fulfill the course enrolment rules.  If some students drop the class or departments add quota after the course registration period, students on the wait list will enroll in the class automatically.  Therefore, students on the wait list should check the course enrollment record daily to keep updated.

Students MUST remove their name from the wait list on their own as soon as possible if they do not intend to take the course.

5.

Important Notes for Course Enrolment

i.

Course enrolment process under CUSIS is on a first-come-first-served basis and in batch mode, subject to fulfillment of course enrolment rules and availability of quotas.

ii. 

Course enrolment rules embedded under CUSIS serve as system logic for accepting students into classes.  If students encounter any problems in course registration and when system messages generated may not be so comprehensible from students’ view, please always refer to the detailed course enrolment rules under CUSIS.  On fulfillment of “pre-requisite” condition, only course(s) taken at CUHK or exempted through proper approval by “Course & Unit Exemption” will be recognized as the ‘pre-requisite course’ under CUSIS.  Equivalent course(s) taken or re-designation of courses will NOT be treated as the pre-requisite course in CUSIS.  If students have any problems in course enrolment under the above condition, please seek advice from RES or the department concerned.

iii. 

For tutorials, if a course comprises of a lecture and a tutorial, students are required to add both the lecture and tutorial at the same time in the course enrolment process.  If departments have pre-assigned the tutorials, please observe departments’ announcement whether students may use “Update Classes” to make changes on their own, or must approach the course offering department for making the changes if “Add Consent” or “Drop Consent” is set.

iv.

If students want to add courses with “Add Consent” or drop courses with “Drop Consent”, they need to download and complete “Course Add/Drop Form for Undergraduate Course” and send the completed form by email to departments for approval and update on CUSIS.  For postgraduate courses which departments do not allow students to enroll by themselves under CUSIS, they should download and complete “Course Add/Drop Form for Postgraduate Course” and send the completed form by email to departments for approval and return the endorsed form to RES for update on CUSIS.  If students have other course registration problems, please contact RES or the department concerned by email for advice.

v. 

Always check “View My Classes” under CUSIS to get the most updated course enrolment records, since departments may make changes to their class schedules or cancel a course.

vi. 

Always pay attention to the messages after enrolling classes since “ü” status does not mean the “add” or “drop” is successful.  Please refer to the screen shot below.

vii.

Observe some smart tips on course enrolment from ITSC:

•

Each student should only make a single logon to CUSIS for course enrolment (http://portal.cuhk.edu.hk). ITSC may take action against any students who purposely write computer scripts for course enrolment or have multiple logins.

•

CUSIS will timeout after it has been idle for 20 minutes.

•

Check CUSIS client workstation hardware & software requirement at http://www.cuhk.edu.hk/cusis/com/cusis-PCrequirement.pdf.

•

OnePass password should be kept in strict confidence and should never be shared with others, since this password and the student ID number will enable others access to all personal and academic information kept in the student record system of the University.  Please change your OnePass password on a periodic basis.

6.

Second Term Add/Drop Arrangements in 2024

i.

e-add/drop under CUSIS:

•   15 January (Monday 8:30 p.m.) – 21 January (Sunday 8:30 p.m.)

Special Add/Drop at Departments:

•   22 January (Monday) – 26 January (Friday) during office hours

ii. 

During the e-add/drop period, students should use the system functions under CUSIS to make adjustments to course enrolment.

iii.

Students should note that the wait list captured under CUSIS will remain in the system until the close of e-add/drop period, unless otherwise decided by the departments concerned.  If students do not intend to take the course, they should remove their name from the wait list on their own as soon as possible.

7.

Summer Session

Teaching timetable and course selection information for Summer Session to be held in 2024 will be announced around late-February and mid-March 2024 respectively.

8.

Typhoon and Rainstorm Arrangements for Course Selection and Add/drop

Course registration and add/drop under CUSIS will NOT be suspended or postponed in any weather conditions.

9.   

Enquiry

For any enquiry, please contact RES:

Email

Fax

Telephone

Website

Appendix 1: System Walkthrough for “Class Search” and “Validate”

Appendix 2: System Walkthrough for Finish Enrolling Courses

Appendix 3: System Walkthrough for Add, Drop, Swap and Update Classes

20 October 2023