CUSIS System Functions and Important Notes for Course Enrollment

1.

System Functions under CUSIS for Course Enrolment

Students may use the following system functions to validate, enroll, drop, swap and update (i.e. make changes to their tutorials) the courses.  Details of the functions can be found in the User Guides posted at https://www.cuhk.edu.hk/cusis/faqs-enrollment.html.

i.

Validate courses using the function “Shopping Cart/Enroll Classes” (Appendix 1)

Starting from the date specified, students may logon CUSIS to search and pre-select courses they wish to enroll for the term and put them into the Shopping Cart.*  Students can then click the button “Validate” to check whether their desired courses under the Shopping Cart have any timetable conflicts and whether they meet the course enrolment rules.

The “Validate” system function only helps students check their eligibility of enrolling the desired courses in the Shopping Cart.  Students MUST logon CUSIS again during the actual course registration period to complete the final enrolment process.  Students are recommended to validate again their pre-selected courses before the actual course selection, since any changes in timetable and course enrolment rules may affect the previous course validation results.

* Students can ONLY submit a maximum of one required Physical Education class and two University General Education classes in the Shopping Cart in each term.

ii.

Pre-assigned Classes 

Course enrolment records of College Assembly, compulsory College General Education courses and classes pre-assigned by departments will be uploaded onto CUSIS under “View My Classes”, where applicable, before the start of the course registration period for students’ information.  However, since there may be further adjustments, students should check again the pre-assigned classes prior to actual course registration.​

For detailed information of College Assembly and the arrangements of College General Education courses, please refer to respective Colleges’ websites.​

iii.

University Core Requirements

Students should refer to “University Core Requirements and Exemption” (for Year 1 (New) students) or “University Core Requirements for Year 3/Year 2 Students” (for Year 2 or above students) on RES website for registration of University core requirement courses, and related procedures and application periods for exemptions.

iv.

Required Physical Education (PHED) course (Applicable to Year 1 (New) students only)

Except for students admitted with Advanced Standing or admitted to senior-year places and those of specified major programmes, all new students will be pre-assigned a course code PHED1000 under CUSIS in both 1st and 2nd terms.  These students MUST replace PHED1000 by using “Swap Classes” function to register a required Physical Education course listed in the teaching timetable.

Year 1 (New) students admitted with Advanced Standing or admitted to senior-year places may select a required PHED course in either 1st term or 2nd term of their first year of attendance, therefore they will not be pre-assigned with PHED1000 in the 1st term.  If such students do not register any required Physical Education course in the 1st term, PHED1000 will be pre-assigned to them in the 2nd term.  These students MUST replace PHED1000 with another required Physical Education course listed in the teaching timetable during course registration.​

For details, please refer to “Course Selection Information for Physical Education Courses” on RES website.  Any student who has special reasons for NOT taking the required Physical Education course must contact the Physical Education Unit.

v.

Complete Course Enrolment (Appendix 2)

On the date of course registration, students MUST logon CUSIS and validate the pre-selected courses in the Shopping Cart again, then follow the instructions to complete the remaining steps of course enrolment.  The enrolment results will be made known on a first-come-first-served basis, which can be seen by using the function “Enrollment Status”.

vi.

Enroll, Drop, Swap and Update Classes (Appendix 3)

Students can make use of the following system functions for course adjustments.

•

Enroll Classes:

Choose the classes and place in the Shopping Cart, click “Validate” to check the enrollment rules, and then click “Enroll” and follow the steps to finish enrolling the course.

•

Drop Classes:

Choose the class intended to be dropped from the list of classes already enrolled, click “Drop Classes” and then “Yes” to confirm.

•

Swap Classes:

Select a class to drop from the list of classes already enrolled, and then use "Class Search" to select a class to add, then proceed to finish enrolling the course.

•

Update Classes:

If a course comprises more than one tutorial sections (e.g. TUT01, TUT02) and the course offering department allows students to make changes on the tutorial, students may use “Update Classes” to select another tutorial, if quota allows such changes.

vii.

Wait List

Students will be put into the wait list with “wait list position” when a class is full, if they indicate to be put in the wait list during course enrolment and on the condition that they fulfill the course enrolment rules.  If there are quotas available (e.g. when there are students dropping the class or quota has been increased), students on the wait list will be added to the class automatically.  Therefore, students on the wait list should check the course enrollment record daily to keep updated.  Students MUST remove their name from the wait list as soon as possible if they do not intend to take the course.

For the University Summer Session, since taking summer course(s) is optional, the wait list information under CUSIS will NOT be kept after course registration period.  Hence, students MUST register the summer course(s) again during add/drop period of the University Summer Session if they still wish to enrol the course.

viii.

Courses with Add Consent/Drop Consent and Postgraduate Courses

If students want to add courses with “Add Consent” or drop courses with “Drop Consent”, they need to download and complete the “Course Add/Drop Form for Undergraduate Course”* and send the completed form to the relevant department for approval and update on CUSIS.

To enroll postgraduate courses which departments do not allow students to enroll by themselves under CUSIS, students should download and complete the “Course Add/Drop Form for Postgraduate Course”* and send the completed form to the relevant department for approval and return the endorsed form to RES for update on CUSIS.

If students have other course registration problems, please contact RES or the department concerned for advice.

* For enrolling/dropping courses offered in the University Summer Session, please fill in the “Course Add/Drop Form for University Summer Session”.

2.

Important Notes for Course Enrolment

i.

Course enrolment process under CUSIS is on a first-come first-served basis and in batch mode, subject to fulfillment of course enrolment rules and availability of quotas.

ii. 

Course enrolment rules embedded under CUSIS serve as system logic for accepting students into classes.  If students encounter any problems in course registration, or if system messages generated are not so comprehensible from students’ point of view, please always refer to the detailed course enrolment rules under CUSIS.  For fulfillment of “pre-requisite” condition, only course(s) taken at CUHK or exempted after proper approval by “Course & Unit Exemption” will be recognized as the “pre-requisite course” under CUSIS.  Equivalent course(s) taken or re-designation of courses will NOT be treated as pre-requisite course in CUSIS.  If students have any problems in course enrolment under the above condition, please seek advice from RES or the department concerned.

iii. 

For tutorials, if a course comprises a lecture and a tutorial, students are required to add both the lecture and tutorial at the same time in the course enrolment process.  If departments have pre-assigned the tutorials, students may either use “Update Classes” function to make changes on their own if necessary, or approach the course offering department to make the changes if “Add Consent” or “Drop Consent” has been set.

iv. 

For courses with ‘TBA’ indicated in the teaching timetable, please observe departments’ announcement for timetable arrangements.

v. 

Always check “View My Classes” under CUSIS to get the most updated course enrolment records, since departments may make changes to their class schedules or cancel a course.

vi. 

Always read the messages carefully after enrolling classes, for example, “ü” status does not mean that the “add” or “drop” performed is successful, as indicated in the screen shot below.

Appendix 1: System Walkthrough for “Class Search” and “Validate”

Appendix 2: System Walkthrough for Finish Enrolling Courses

Appendix 3: System Walkthrough for Add, Drop, Swap and Update Classes

July 2025