The Chinese University of Hong Kong
Registration and Examinations Section
1st Term Course Registration and Add/Drop, 2019-20 for New Students
|1.||First Term Course Selection|
|Starting from 16 August (Friday)||Students can logon “MyCUHK” and use ‘Plan’ and ‘Validate’ under CUSIS to check whether intended courses put under ‘Shopping Cart’ meet the course enrolment rules.|
|23 August (Friday)||*10:00 a.m.-10:00 p.m.||New students register courses on CUSIS|
|* Login time is from 10:00 a.m. for new students admitted with Advanced Standing or admitted to Senior-year Places and those admitted to Medical Year 2 or above. Other students’ login time is from 11:00 a.m.|
|2.||Information for First Term Course Selection|
Students may check the following information on RES homepage (http://www.res.cuhk.edu.hk) and CUSIS from 1 August. If there are any questions, please contact RES or course offering departments concerned.
# Students who need to exceed term course load should download the form “Application for Exceeding Term Course Load” under “Applications” of RES homepage and submit it to RES after the endorsement of the Major Programme according to the specified deadlines, unless the specific Major Programme has already made prior arrangements.
|3.||System Functions under CUSIS for Course Enrolment|
|Students may use the following system functions to plan, validate, add, drop, swap and edit (i.e. make changes to their tutorials). Detailed steps of system walkthrough are illustrated in the appendices.|
Plan and Validate (Appendix 1)
Please note that ‘plan’ and ‘validate’ system functions just help students put their desired courses under the ‘Shopping Cart’*. Student MUST logon CUSIS again during the above actual course selection schedule listed under (1) to finish the final enrolment process.
Students are recommended to validate again their pre-select courses before the actual course selection, since any changes in timetable and course enrolment rules may affect the previous course validation results.
* Please also take special note that students can ONLY submit a maximum of one elective Physical Education class and two University General Education classes in the ‘Shopping Cart’.
Course enrolment records of College Assembly, compulsory College General Education courses and classes pre-assigned by departments will be uploaded onto CUSIS, where applicable, on or before 21 August for students’ enquiries. However, since there may be further adjustments, students should check again the pre-assigned classes under ‘My Class Schedule’ prior to actual course selection.
For detailed information of College Assembly and the arrangements of College General Education courses, please refer to respective Colleges’ websites.
University Core Requirements
Students should refer to ‘Information on University Core Requirements and Exemption for New Students’ on RES homepage for registration of University core courses, and related procedures and application periods for exemptions.
Required Physical Education (PHED) course
Except students admitted with Advanced Standing or admitted to Senior-year Places and those of specified major programmes, all new students will be pre-assigned a course code PHED1000 under CUSIS. These students MUST replace PHED1000 by using “swap” function to register a required Physical Education course listed in the teaching timetable.
New students admitted with Advanced Standing or admitted to Senior-year Places may select a required PHED course in either 1st term or 2nd term of their first year of attendance, therefore they will not be pre-assigned with PHED1000.
For details, please refer to “Course Selection Information for Physical Education Courses” on RES homepage. For any students who have special reasons for NOT taking the required Physical Education course, they must contact the Physical Education Unit.
Finish Course Enrolment (Appendix 2)
On 23 August, students MUST logon CUSIS and check again the pre-select courses under the ‘Shopping Cart’, then follow instructions to finish the remaining steps of course enrolment. The enrolment results will be made known immediately. Please refer to Appendix 2 for details.
Add, Drop, Swap and Edit (Appendix 3)
Students may use the following system functions for course enrolment adjustments.
||To choose a course from the course list, ‘validate’ the enrolment rules, and then proceed to finish enrolling course.|
||To choose the class(es) intended to be dropped from the list of already enrolled classes, click ‘Drop Selected Classes’ and then ‘Finish Dropping’ to confirm.|
||To use ‘Class Search’ to select a class to add and then select a class to drop from the already enrolled classes, then click ‘Finish Swapping’ to confirm the action.|
||If a course comprises more than one tutorial sections (e.g. TUT01, TUT02) and the course offering department allows students to make changes on tutorial, students may use ‘Edit’ and then select another tutorial, if quota allows such changes.|
Students will be put into the wait list with the “wait list position” when the class is full, if they indicate to be put in the wait list during course enrollment, on the condition that they fulfill the course enrolment rules. If some students drop the class or departments add quota after the course registration period, students on the “wait list” will enroll in the class automatically.Therefore, students on the wait list should check the course enrollment record dailyto keep updated.
Students MUST remove their name from the wait list on their own as soon as possible if they do not intend to take the course.
Register ‘Time-clash’ courses
Students cannot register courses with timetable clashes. Departments need to inform RES directly if they give special approval.
|4.||Approach Course Offering Departments for Solving Course Registration Problems|
|Unless students must drop courses with ‘drop consent’ to lift course load restriction or need to waive pre-requisite course(s), students should approach departments, preferably on 26 August or after the close of e-add/drop period during 16-20 September, for advice on the following problems. Some departments also accept enquiries or form submission by email, please refer to RES homepage for details.|
Add Consent or Drop Consent:
If department indicates ‘Add Consent’ or ‘Drop Consent’ for the class, students are not allowed to add or drop the class on their own under CUSIS. They must seek department’s approval by using the prescribed form ‘Course Add/Drop Form for Undergraduate Course’. Department may use ‘Quick Enroll’ function in CUSIS to add or drop the course for the students, and the results will be updated in students’ course enrollment records.
Do not fulfill course enrolment rules:
If a student does not fulfill the course enrolment rules but must add a certain course, s/he should seek course offering department’s approval by filling in the form ‘Course Add/Drop Form for Undergraduate Course’.
To enroll postgraduate course:
If departments have indicated under ‘Department Announcement’ that students may enroll certain postgraduate courses under CUSIS, students are able to do so on their own, otherwise, students must seek department’s approval by using the prescribed form ‘Course Add/Drop Form for Postgraduate Course’ and return the endorsed form to RES.
To fulfill graduation requirement:
If a student is required to take a certain course to fulfill graduation requirements but has failed to enroll the course even after the close of e-add/drop period under CUSIS, s/he should seek department’s approval by using the ‘Course Add/Drop Form for Undergraduate Course’ to register the course concerned during 16-20 September.
|5.||Important Notes for Course Enrolment|
|i.||Course enrolment process is on a first-come first-served basis and at real-time mode, subject to fulfillment of course enrolment rules and availability of quotas.|
|ii.||Course enrolment rules embedded under CUSIS serve as system logic for accepting students into classes. If students encounter any problems in course registration and when system messages generated may not be so comprehensible from student’s point of view, please always refer to the detailed course enrolment rules under CUSIS. On fulfillment of ‘pre-requisite’ condition, only course(s) taken at CUHK or exempted through proper approval by ‘Course & Units Exemption’ will be recognized as the ‘pre-requisite course’ under CUSIS. Equivalent course(s) taken or re-designation of courses will NOT be treated as the pre-requisite course in CUSIS. If students have any problems in course enrolment under the above condition, please seek advice from RES or the department concerned.|
|iii.||For tutorial registration, if a course comprises of a lecture and a tutorial, students are required to add both the lecture and tutorial at the same time in the course enrolment process. If departments have pre-assigned the tutorials, please observe departments’ announcement whether students may use ‘edit’ to make changes on their own, or must approach the course offering department for making the changes if there is ‘add consent’ or ‘drop consent’.|
|iv.||For departments which have indicated ‘TBA’ in the teaching timetable, please observe departments’ announcement for timetable arrangements.|
|v.||Always check ‘My Class Schedule’ under CUSIS to get the most updated course enrolment records, since departments may make changes to their class schedules or cancel a course.|
Always check the messages in ‘View results’ since ‘ü’ status does not mean the ‘add’ or ‘drop’ is successful. Please refer to the screen shot below.
|6.||1st Term Add/Drop Arrangements|
e-add/drop under CUSIS:
Add/Drop at Departments:
|ii.||Students should use the ‘add’, ‘drop’, ‘swap’ or ‘edit’ system functions to make adjustments to course enrolment under CUSIS. The same system functions during course selection period apply.|
Students should note that the ‘wait list’ captured under CUSIS will remain in the system until the close of e-add/drop period unless otherwise specified by the departments concerned. If departments increase the quota of the class or some students drop from the class, students on the ‘wait list’ will automatically enroll in the class with new vacancy. Students are therefore reminded to check ‘My Class Schedule’ under CUSIS every day to make sure they are aware of the new class enrolment.
If students do NOT intend to take the course, they should remove their name from the wait list on their own as soon as possible.
|7.||2nd Term Course Selection & Add/Drop|
|Course selection and add/drop schedule for 2nd term 2019-20 has been announced in the University Almanac. E-mail notification about details will be sent around early November on the details.|
|8.||Typhoon and Rainstorm Arrangements for Course Selection and Add/drop|
|The system for course enrolment and course add/drop under CUSIS will NOT be suspended or postponed in any weather conditions.|
Appendix 1: System Walkthrough for ‘Plan’ and ‘Validate’
Appendix 2: System Walkthrough for Finish Enrolling Courses
1 August 2019